From manifest to paid invoice — one click.
Every approved manifest becomes a billing record automatically. Customer rate cards are locked at setup, Stripe charges the saved payment method, and net-term customers get one auto-generated statement each period. Here's exactly how ComplyFlo's integrated billing works.
From manifest to
paid invoice — one click.
Every waste operation that signs up for ComplyFlo gets integrated billing built in. No separate invoicing software. No spreadsheet lookups. No re-keying into QuickBooks. The moment a manifest is approved, billing is ready to run.
Whether you run a wastewater plant billing haulers, a hauling company billing generators, or a disposal site billing transporters — the same billing workflow handles it all. Configured once per customer. Runs automatically from there.
What billing looks like today
A five-step manual process.
Reduced to one click.
Most waste operations today rely on a combination of paper logs, spreadsheets, and QuickBooks — with every step between the manifest and the paid invoice done by hand. ComplyFlo closes that entire loop automatically.
- ✕Look up the manifest to find the waste type, gallons, and customer
- ✕Open a spreadsheet to find that customer's rate for that product
- ✕Calculate the charge manually — gallons × rate — errors common
- ✕Open QuickBooks, create a new invoice, fill in all fields again from scratch
- ✕Email the invoice manually and wait for a response
- ✕Go back and mark the spreadsheet as billed
- ✕Chase overdue invoices with no automated reminders
- ✕No real-time view of outstanding A/R until someone checks everything manually
- ✓Manifest approved → billing record created automatically with all fields populated
- ✓Rate pulled from the customer's rate card automatically — no lookup needed
- ✓Gallons × rate calculated instantly and verified against the manifest
- ✓Click Bill → Stripe charges the saved payment method immediately
- ✓Invoice generated, numbered, and sent — no manual email
- ✓Status updates to Paid automatically when Stripe confirms
- ✓Overdue reminders sent automatically at 3, 7, and 30 days
- ✓Live A/R dashboard shows everything outstanding in real time
See it in action
ComplyFlo Billing — 2-minute overview
Manifest approved.
Rate applied.
Invoice sent.
ComplyFlo's smart customer setup flow means rates, payment terms, and payment methods are locked in before the first delivery. When billing runs, everything is already there. No lookup. No manual entry. No calls to ask for a credit card number.
Admin sends a setup link to the customer's billing contact. Customer enters their payment method on a secure Stripe-hosted page — ComplyFlo never sees card details.
Rate card locked to the customer profile. Every delivery auto-calculates from that rate — gallons received × rate per product type. No spreadsheet open.
Manifest approved → billing record created. All fields pre-filled from the manifest. One click to bill. Stripe charges the payment method on file.
Invoice sent, status tracked automatically. Customer can view, download, and pay from their self-service portal — no phone calls to the plant required.
No more checking spreadsheets or calling accounting to find out if a customer has paid. Every record moves through a defined lifecycle, visible to every authorized user.
For customers on due-on-delivery terms, one click triggers an immediate Stripe charge to their saved payment method. Status updates to Paid the moment Stripe confirms — no follow-up needed.
For larger customers on Net 7, 15, or 30 terms, every delivery accumulates in an open billing period. One statement covers the full month — generated, sent, and tracked through Stripe automatically.
Every customer gets a Stripe-hosted portal to view open invoices, download statements, update payment methods, and pay balances — without ever contacting your office.
Every invoice is numbered in the format EW-2026-000429 (plant initials, fiscal year, sequence). Numbers never reset mid-year and are never reused. Voided invoices stay in the audit trail permanently.
Reminders go out automatically at 3, 7, and 30 days overdue. Failed payments trigger an instant admin alert and a retry prompt on the billing record. No manual chasing.
Billing by product type, total revenue over time, billing by customer, A/R aging buckets (current, 1–30, 31–60, 61–90, 90+ days), and failed payment tracking — all live, all automatic.
Already using QuickBooks or SnapTax? ComplyFlo handles the manifest-to-invoice step so you don't have to.
ComplyFlo doesn't replace your accounting software — it eliminates the most manual part of the billing workflow: the gap between a completed manifest and a created invoice. What used to mean opening QuickBooks and re-entering data from a spreadsheet now happens automatically inside ComplyFlo, so your accounting team receives clean, accurate invoice data with zero rekeying involved.
Today: look up the manifest → find the rate → calculate the charge → open QuickBooks → create the invoice → enter everything again. With ComplyFlo: manifest approved → invoice auto-created and sent through Stripe. Your QuickBooks reconciliation gets a clean Stripe payment record to match against — no manual invoice creation step.
Eliminates manual re-entryComplyFlo's real-time billing data — revenue by product type, by customer, by month — flows cleanly into your tax planning workflow. No end-of-quarter scramble to figure out what was invoiced and collected. The data is already organized the way SnapTax needs it.
Clean data, quarter to quarterAll payment credentials are handled directly by Stripe — ComplyFlo never stores card numbers, bank account numbers, routing numbers, or CVVs. Stripe is PCI-compliant. Payment state syncs automatically so billing records are always current.
ComplyFlo never sees card dataUse a different accounting system? Send us feedback — as long as it's API-based, we can build a custom integration for you.
"We caught a $5,000 billing error before it went out. The operator logged the wrong waste type — ComplyFlo flagged the mismatch before billing ran."
ComplyFlo's two-checkpoint review (operator first, then billing/admin) means every manifest is validated before it generates an invoice. That cross-check between what the operator logged and what the manifest actually shows is what caught this error — before a customer was charged the wrong amount.
All payment setup and card/ACH entry happens on Stripe-hosted pages. ComplyFlo stores only Stripe reference IDs — never card numbers, routing numbers, CVVs, or account numbers. Payment state syncs automatically via Stripe webhooks. Stripe is PCI-compliant. Your customers' payment data stays that way.
Ready to close the billing loop?
Book a 20-minute call. We'll walk through your billing workflow and show you how ComplyFlo turns manifests into paid invoices.
Book a demo